Download your free Request for Proposal template here. This RFP template, along with many other templates for project management are available for free downloads. PandaTip: This software development proposal should be used to set out the scope and costs of a proposed software development. If the software proposal has already been accepted you should use the software development template agreement instead. [LETTERHEAD] PandaTip: Part 1 is a cover letter which should be printed on the software developer’s letterhead. [DATE] [CONTACT NAME] [CLIENT NAME] [CLIENT ADDRESS] Dear [CONTACT NAME], Re: Enclosed Software Development Proposal Please find enclosed our detailed software proposal for your kind consideration. At [SOFTWARE FIRM] we are aware that creating client-oriented software takes a mixture of technical excellence and clear communication and our firm hires only the very best to ensure you receive both. We know that every client is unique and we strive to deliver an individual, innovative and affordable proposal every time and to follow it through with an outstanding delivery which is both on time and within budget. We have over [YEARS] of development in this area and our previous clients include [PREVIOUS CLIENTS]. Please let us know if you would like to get in touch with our existing clients from whom you will receive nothing but positive endorsements. You may also wish to review our website at [WEBSITE] to see our portfolio of previous work and learn more about our organization. PandaTip: If you are going to include previous cilents’ details then you may wish to obtain permission first. Alternatively you may wish to state something like “our previous clients include industry leading payment providers.” or “world renown technology companies.”. You can also remove this paragraph if desired. We also pride ourselves on our after-sales client-care including our guarantees, staff-training and onsite and offsite support. PandaTip: Remove or amend this section if your firm doesn’t provide any of the above services. Finally, we realize that you are very busy and wanted to thank you in advance for your time spent reviewing our proposal. Yours Truly, [SENDER NAME] Enclosed Logo [LOGO] PandaTip: Try to include a logo for the proposed name or code name of the software (even a generic logo is fine). This will make the software project appear more tangible to the reader. Executive Summary [EXECUTIVE SUMMARY] PandaTip: The executive summary should be between 150-600 words and should summarise the remainder of the report without preempting it. It is usually written last of all when you have a clear idea of the proposal as a whole. The aim of this section is to engage the readers’ interest and encourage them to read the rest of the software development proposal. You should include a helicopter view of the project including the software project name and objectives as well as a general mention of the technology. Don’t go into too much detail or include price (as both are included elsewhere). Also remember that the reader may not be technically savvy so avoid losing their interest with too much technical detail which can be included later. Contents Project Overview and Obstacles System Architecture Technology Requirement (Software and Hardware) Milestones (including Man Hours) and Reporting Deployment and Testing Documentation, Warranty, Support, Training Pricing, Payment terms Contact details PandaTip: These page numbers should be changed to accommodate the amount of detail included in the software development proposal (for example some software architectures may be larger than one page). For simpler software proposals you might want to combine some items onto the same page to reduce the size of the proposal.
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March 2018
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